The office work behind every job, done overnight.
Plumbing, HVAC, electrical, roofing, landscaping: the work happens on site, and the quotes, schedules, timesheets and supplier invoices pile up for the evening. Third Shift builds automations that handle that office work in the systems you already use, with you approving anything that involves money or a price.
What piles up
The work after the work
Most of it gets done at the kitchen table after the trucks are parked.
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Quotes and inquiries
Inquiries get a reply within minutes, even while you’re on site, and every quote gets a polite follow-up that stops when the customer replies or books.
How lead follow-up works -
Subcontractor paperwork
WSIB clearances and insurance certificates from your subs kept on file, with a reminder before any of them lapse.
How compliance tracking works -
Scheduling and reminders
Each crew gets tomorrow’s jobs with addresses and notes, and customers get a reminder the day before.
More on what else we build -
Timesheets and payroll prep
Crew hours gathered in one place, checked for gaps and overtime, and ready for payroll. You approve before anyone is paid.
More on what else we build -
Supplier invoices
Materials invoices matched to jobs and purchase orders, where you use them, posted to your books, with anything odd held for you.
How invoice automation works -
Job costs and the weekly numbers
Materials and hours against each job’s quote (where you track them), plus who still owes you, in one email every Monday.
How automated reporting works
What stays with you
You still run the business
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Prices and quotes
Quotes, prices and discounts are yours. The automation follows up on quotes you’ve sent, and it never sends a price you haven’t approved.
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Money
No money is paid or sent without a person signing off, unless you decide otherwise.
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Your customers
Every message goes out under your business name, in words you approved, and anyone who asks to stop hears nothing more.
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Your systems
It works inside the tools you already use, with its own login you can switch off at any time.
Who it’s for
A good fit if
- You write quotes at night after a full day on site.
- Quotes go out and nobody has time to follow up.
- Crew hours arrive on paper, by text or in a spreadsheet.
- Supplier invoices pile up until month-end.
Works with
What you already run
- QuickBooks
- Xero
- Sage
- Gmail
- Outlook
- Excel
- Google Sheets
- HubSpot
Using something else? Ask. If you can log into it, there’s usually a way to connect it.
Questions
What owners ask
We use job management software. Can you work with it?
Often, yes. If it can export or connect, we build around it rather than replacing it. If it already sends reminders or follow-ups, we leave those alone and work on what it doesn’t, like supplier invoices and job costs.
Do my crews have to change how they work?
As little as possible. We work from where hours already go where we can, like a shared sheet, an email or a photo of the paper timesheet. If anything has to change, we’ll say so on the call.
What does a build cost?
Every build has a fixed price, written on the one-page plan before any work starts, along with what it costs to run each month. Any software or AI accounts it uses are in your name and billed to you directly. You know both numbers before you commit.
Who else it’s for
Other kinds of business
- Distributors and wholesalersEmailed orders drafted, supplier invoices matched, stock and collections watched.
- ClinicsThe business side of the clinic: inquiries, schedules, numbers and supplier invoices.
- Professional servicesDocuments chased, clients onboarded, billing and month-end kept moving.
- ManufacturersQuotes followed up, material reorders, timesheets, weekly numbers and supplier invoices.
Book a call
Tell us where your evenings go
A free 20-minute call. Tell us how quotes, schedules and invoices work today, and we’ll tell you what’s worth automating.
Prefer email? thirdshift.ca@gmail.com