- Rooftop unit service, two visits3,416.00
- HST 13%444.08
- Total$3,860.08
OpenNot paid, day 30Paid, day 33
Due on day 30. Nothing received yet.Paid three days after one reminder. Eight steps, one of them by a person.
AI systems implementation for Ontario small businesses
The work that gets done while you sleep.
Third Shift builds the automations that answer your inquiries, chase your quotes, build your reports and clear your invoices overnight, so your team starts the day with it done.
Works with what you already run
- Gmail
- Outlook
- QuickBooks
- Xero
- Sage
- NetSuite
- Excel
- Google Sheets
- HubSpot
- Shopify
- Slack
- Stripe
What we automate
What we take off your plate
Repetitive work that lives in email, spreadsheets and the gaps between your systems. If someone on your team re-keys the same data every week, that’s the job.
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Lead intake and follow-up
Website, email and form inquiries land in your CRM with a reply out within minutes. Open quotes get chased on a schedule.
How lead follow-up works -
Reporting
The numbers you look at every Monday, pulled from the systems they live in and assembled Sunday night, instead of being built by hand that morning.
How automated reporting works -
The process one person carries in their head
The spreadsheet, the checklist, the Friday routine only Dave knows how to do. Written down, built out, and running on a schedule with a log of what it did.
How process automation works -
Supplier invoices and payables
Invoices arrive by email and vendor portals, get matched to purchase orders, posted to your accounting system, and queued for payment. Anything that doesn’t match waits for a person.
How invoice automation works -
Certificates and compliance
The paperwork with an expiry date
Subcontractor clearances, insurance certificates, training tickets and Ontario filings, kept on file and checked every night, with a reminder before anything lapses. You still sign what gets signed.
- WSIB clearance certificates
- Insurance certificates
- Training tickets and first aid
- Licences and registrations
- Accessibility compliance reports
- Written workplace policies
- Customer security questionnaires
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Built to fit
Something else eating your week?
Those are where most owners start, not the whole menu. Every build is made for the business in front of us, so if a job repeats and lives in software, it’s a candidate.
- Inventory counts and reorder alerts
- Scheduling, dispatch and reminders
- Timesheets and payroll prep
- Quotes and contracts from templates
- New-customer onboarding
- Syncing apps that don’t talk
- Dashboards and small internal tools
- Month-end checklists
Watch it run
One late invoice, start to finish
A customer is 30 days late paying. The automation notices, checks, writes the reminder and then stops, because nothing goes to a customer until a person approves it.
- BankNo payment from Cobalt & Pine since the invoice went out
- InboxNo reply from them, and no question about the invoice
- HistoryTheir last six invoices were paid on time
So it writes one friendly reminder, and holds it for a person.
DraftHeld for a personApprovedSent
Hello,
A quick note that invoice 1047 for $3,860.08 is 30 days old and still open on our side. If it’s already on its way, thank you, and please ignore this.
Brightwork Mechanical, accounts
Not sent. It checks your rules for this customer first.
A regular customer, late for the first time, so a person reads this before it goes. Here, that’s you.
Approved at 7:12 AM by a person. It goes out at 9:00 AM, during business hours.
Sent with the invoice attached. Now it watches the bank for the payment.
- Day 31Card sales2,118.40
- Day 32Card sales1,906.75
- Day 33Cobalt & Pine Builders3,860.08
Same customer, same amount as invoice 1047, to the cent. Marked paid in the books.
It looks for the payment every night until it lands.
An example job between two made-up businesses. Yours would run on your own invoices, with your own rules for what waits for a person.
Overnight audit
Which of these does your team still do by hand?
Tick what applies. Every tick is a job that could run on the third shift instead.
0
of 12
could run overnight
could run overnight
Start ticking.
The math
What is the repetitive work costing you?
Three questions, your numbers. We’ll check them against the real process on the call, and tell you if it isn’t worth automating.
- Working year
- 48 weeks of 37.5 hours
- What comes back
- 80% of the hours when it’s the same steps every time, 60% when it’s mostly the same, 30% when it takes a lot of judgment
$13,824of staff time back a year
346hours a year
9.2working weeks
That’s 43 eight-hour shifts a year. Each lit dot is one night of the year.
Strong candidate. This is the kind of work we’d build first.
How it starts
From the first call to a working build
You see the price and the delivery date before anything is built.
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A 20-minute call
You walk through what eats up your team’s week. We tell you what’s worth automating and what isn’t.
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A one-page plan
The first automation, what it connects to, a fixed price and a delivery date. You decide from there.
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Build, test, hand over
We build it, run it alongside your team until it’s trusted, then hand it over with monitoring and a log of every run. First builds typically ship within a few weeks.
How we build
Built for businesses that handle money
Automations touch your invoices, your bank and your customers. So they’re built the way a careful finance team would want them.
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People approve the money
No money is paid or sent without a person signing off, unless you decide otherwise. New or changed bank details are always held for a call-back.
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Your data stays in your systems
We build inside the accounts you already own. Where an AI model reads a document, we use business-grade services that don’t train on your data.
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The least access that does the job
Read-only wherever possible, a separate login for each automation, and access you can revoke at any time without breaking anything else.
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Every run is logged
A plain-English record of what ran, what it touched and what it held back. If you ever need to know what happened on a Tuesday night, it’s written down.
Who it’s for
Owner-run businesses across Ontario
Roughly 5 to 100 people: distributors, trades, clinics, professional services, manufacturers. Businesses with enough volume that the manual work hurts, and not enough to justify a developer on payroll.
Where we work
Local, and hands-on
Third Shift works with owner-run businesses across Ontario. We meet in person where we can, and by video call everywhere else.
Whoever scopes your build also builds it and runs it alongside your team until it’s trusted.
Questions
What owners ask first
What does a build cost?
Every build has a fixed price, written on the one-page plan before any work starts, along with what it costs to run each month. Any software or AI accounts it uses are in your name and billed to you directly. You know both numbers before you commit.
Do we need new software?
Usually not. We connect the email, spreadsheets and accounting system you already use. If a new tool would help, we say so and why.
Can you build something that isn’t on this list?
Yes. Invoices, inquiries and reports are where most owners start, but every build is made to fit. If a job repeats and lives in email, spreadsheets or an app you log into, we can usually automate it. Tell us what it is and we’ll tell you whether it’s worth building.
Will AI make mistakes with our numbers?
The AI reads and sorts; rules and checks do the math. Anything outside the rules, like an invoice that doesn’t match its purchase order, is held for a person. You see every exception.
What happens when something breaks?
Every automation is monitored and logs each run. When something fails or looks wrong, it stops and tells a person instead of guessing.
How long does a first build take?
First builds typically ship within a few weeks. We run it alongside your team until it’s trusted, then hand it over.
Where do you work?
Anywhere in Ontario. We meet in person where we can, and by video call everywhere else.
Book a call
Tell us what eats your week
We’ll reply within one business day with a time for a call, or tell you if it’s not a fit.
Prefer email? thirdshift.ca@gmail.com